AQAR (2013-14)


The Annual Quality Assurance Report (AQAR) of the IQAC:2013-14

Part – A

1. Details of the Institution

1.1 Name of the Institution Shri J.B. Dharukawala Mahila Arts College, Surat
 1.2 Address Line 1 Shri Swami Atmanand Saraswati Vidhya Sankul
       Address Line 2 Nana Varachha 
      City/Town Surat   Ta-Choryasi    Dist- Surat
      State Gujarat
      Pincode 395006
      Institution e-mail address Varachhacollege@yahoo.co.in
     Contact Nos. Tel. No./ FAX No.  0261-2571103
     Name of the Head of the Institution: Prin. Dr.  D.L.Varsani
Tel. No. with STD Code: 0261-2571103
Mobile: 09825989068
Name of the IQAC Co-ordinator: Dr. M.H. Trivedi
Mobile: 09979263036
IQAC e-mail address:  varachhacollege@yahoo.co.in
1.3 NAAC Track ID (For ex. MHCOGN 18879)
1.4 NAAC Executive Committee No. & Date:
(For Example EC/32/A&A/143 dated 3-5-2004. 
This EC no. is available in the right corner- bottom 
of your institution’s Accreditation Certificate)
EC/46/A&A/086 dated 16 September-2008
1.5 Website address:
Web-link of the AQAR:For ex. http://www.ladykeanecollege.edu.in/AQAR2013-14.doc
http:// www.jbdharukamahilaarts.com/download/AQAR_FORMAT_2013-14.doc  


1.6 Accreditation Details
Sl. No. Cycle Grade CGPA Year of Accreditation Validity Period
1 1st  B 2.10 2008 5 Years
2 2nd LOI submitting -- 2015-16 5 Years


1.7 Date of Establishment of IQAC :   DD/MM/YYYY   01-08-2013
1.8 AQAR for the year (for example 2010-11) 2013-14
1.9 Details of the previous year’s AQAR submitted to NAAC after the latest Assessment and Accreditation by NAAC ((for example AQAR 2010-11submitted to NAAC on 12-10-2011)
AQAR    (2013-14)    30-06-2015 (DD/MM/YYYY)
1.10 Institutional Status
University State   CentralDeemedPrivate
Affiliated College YesNo
Constituent College YesNo
Autonomous college of UGC YesNo
Regulatory Agency approved Institution(eg. AICTE, BCI, MCI, PCI, NCI) Yes No
Type of Institution


UrbanRural Tribal 

Financial Status

Grant-in-aidUGC 2(f)UGC 12B 

Grant-in-aid + Self Financing Totally Self-financing


1.11 Type of Faculty/Programme
Arts Science Commerce  Law  PEI (Phys Edu)
TEI (Edu)Engineering    Health ScienceManagement 
Others   (Specify)  Certificate courses of DELL, GPSC Training Centre,  UPSC Training Centre, CCC and SCOPE, Computer Courses      
1.12 Name of the Affiliating University (for the Colleges) Veer Narmad  South Gujarat University, Surat   Gujarat
1.13 Special status conferred by Central/ State Government-- UGC/CSIR/DST/DBT/ICMR etc  
Autonomy by State/Central Govt. / University
University with Potential for Excellence    UGC-CPE  
DST Star Scheme   UGC-CE  
UGC-Special Assistance Programme   DST-FIST  
UGC-Innovative PG programmes   Any other (Specify)  
UGC-COP Programmes    


2. IQAC Composition and Activities

2.1 No. of Teachers
2.2 No. of Administrative/Technical staff
2.3 No. of students
2.4 No. of Management representatives
2.5 No. of Alumni
2. 6  No. of any other stakeholder and community representatives
2.7 No. of Employers/ Industrialists
2.8  No. of other External Experts
2.9 Total No. of members
2.10 No. of IQAC meetings held
2.11 No. of meetings with various stakeholders:

No.  Faculty

Non-Teaching Staff StudentsAlumni Others 

2.12 Has IQAC received any funding from UGC during the year? Yes                No   
If yes, mention the amount
2.13 Seminars and Conferences (only quality related)
                  (i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC
Total Nos.      International      National       State       Institution Level  
 (ii) Themes
2.14 Significant Activities and contributions made by IQAC
               Formation of different committees Under the  IQAC
              • To give some suggestions to the management regarding ICT Infrastruture Development.
              • To Plan for the Expert’s Lecturer for carrier Guidance. 
              • To Reduce Girls Drop out Ratio.
              • To give guidance & training for various competitive exams.
2.15 Plan of Action by IQAC/Outcome
The plan of action chalked out by the IQAC in the beginning of the year towards quality Enhancement and the outcome achieved by the end of the year *
Plan of Action Achievements
ICT Infrastructure Development.
The Increase in physical Infrastructure facilities & ICT in college, For Example-XEROX, Computer, Fax, Scanner etc.
Guidance Counselling.
To plan the Expert’s lecturer for carrier guidance & self employment of college students.
Competitive Exam. The Continuous increase in college student in competitive Exam. 
                                                      * Attach the Academic Calendar of the year as Annexure.
2.15 Whether the AQAR was placed in statutory body Yes      No  
Management           Syndicate          any other body   
Provide the details of the action taken
Discussion held on important issues before the submission of IQAR by management and IQAR (Committee).


Part – B

Criterion – I

1. Curricular Aspects

1.1 Details about Academic Programmes
Level of the Programme Number of existing  Programmes Number of programmes added during the year Number of self-financing programmes Number of value added / Career Oriented programmes
PG 2  
UG 2  
PG Diploma
Advanced Diploma
Certificate -      
Others (GPSC, UPSC Centre)    
1.2   (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options
 (ii) Pattern of programmes:
Pattern Number of programmes
1.3 Feedback from stakeholders* (On all aspects) Alumni  Parents Employers Students 
  (On all aspects) 
Mode of feedback     : Online    Manual   co-operating schools (for PEI)   
*Please provide an analysis of the feedback in the Annexure
1.4 Whether there is any revision/update of regulation or syllabi, if yes, mention their salient aspects.
The Syllabi are designed by the board of studies of the university and circulated among the affiliated colleges for implementation.
1.5 Any new Department/Centre introduced during the year. If yes, give details.

Criterion – II

2. Teaching, Learning And Evalution

2.1 Total No. of permanent faculty
Total Asst. Professors Associate Professors Professors Others
10 03 05 - 02(Part Time)
2.2 No. of permanent faculty with Ph.D.
2.3 No. of Faculty Positions Recruited (R) and Vacant (V) during the year
Asst. Professors Associate Professors Professors Others(Part Time) Total
3 0 5 0 0 0 2 0 10 0
2.4 No. of Guest and Visiting faculty and Temporary faculty 
2.5 Faculty participation in conferences and symposia:
No. of Faculty International Level National Level State Level
Attended 0 0 4
Presented Papers 0 2 0
Resource Persons 0 0 0
2.6 Innovative processes adopted by the institution in Teaching and Learning:
           • Tape Recorder 
           • Laptop
           • LCD Projector 
           • BISAG Learning
2.7   Total No. of actual teaching days During this academic year 
2.8 Examination/ Evaluation Reforms initiated by the Institution (for example: Open Book Examination, Bar Coding,Double Valuation, Photocopy, Online Multiple Choice Questions)
University exam are conducted according to the rules and regulations of university exam controller board.
The college students are shown their answer sheet after assessment in internal exam and suggestions are invited for the quality enhancement.
Internal exams are conducted by the college itself.
2.9   No. of faculty members involved in curriculum restructuring/revision/syllabus development
as member of Board of Study/Faculty/Curriculum Development  workshop


2.10 Average percentage of attendance of students   
2.11 Course/Programme wise Distribution of pass percentage: 
Title of the Programme Total no. of students appeared Division
Distinction % I % II % III % PASS
UG F.Y.B.A. 143 2.10 20.98 53.15 20.38 97.90
S.Y.B.A. 113 3.54 28.32 55.75 0 99.12
T.Y.B.A. 143 3.50 23.08 48.25 0.70 90.91
M.A.-II 91 9.89 36.26 32.97 1.10 98.90
M.A.-IV 81 9.89


35.80 0 100
TOTAL 571 5.25 29.77 46.76 5.43 97.37
2.12 How does IQAC Contribute/Monitor/Evaluate the Teaching & Learning processes : 
At College level IQAC Cell ensure that the monthly teaching plan and the annual plan Implemented with minimum variations. More Planning, extra activities & Internal Exam are conducted at college level.
2.13 Initiatives undertaken towards faculty development :
Faculty / Staff Development Programmes
Number of faculty benefitted
Refresher courses --
UGC – Faculty Improvement Programme --
HRD programmes --
Orientation programmes --
Faculty exchange programme --
Staff training conducted by the university --
Staff training conducted by other institutions --
Summer / Winter schools, Workshops, etc. --
Others --
2.14 Details of Administrative and Technical staff
Category Number of PermanentEmployees Number of VacantPositions Number of permanent positions filled during the Year Number of positions filled temporarily
Administrative Staff       01     12                 -             09
Technical Staff - -                  -


Criterion – III

3. Research, Consultancy And Extension

3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution -----------------------NIL---------------------
3.2 Details regarding major projects
  Completed Ongoing Sanctioned Submitted
Number - - - -
Outlay in Rs. Lakhs - - -     -
3.2 Details regarding minor projects
  Completed Ongoing Sanctioned Submitted
Number - - - -
Outlay in Rs. Lakhs - - -     -
3.4 Details on research publications
  International National Others
Peer Review Journals - - 01
Non-Peer Review Journals -    
e-Journals -    
Conference proceedings -    
3.5 Details on Impact factor of publications: Range  Average  h-index   Nos. in SCOPUS.
3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations :
Nature of the Project Duration Year Name of the funding Agency Total grant sanctioned Received
Major projects -- -- -- --
Minor Projects 2013-14 UGC 1.20 Lac 1 Lac
Interdisciplinary Projects -- -- -- --
Industry sponsored -- -- -- --
Projects sponsored by the University/ College -- -- -- --
Students research projects(other than compulsory by the University) -- -- -- --
Any other(Specify) -- -- -- --
Total -- -- -- --
3.7 No. of books published

  i)  With ISBN No.                          Chapters in Edited Books  

 ii)  Without ISBN No. 

3.8 No. of University Departments receiving funds from 


          DPE             DBT Scheme/funds

3.9 For colleges

Autonomy  CPE  DBT Star-Scheme 

  INSPIRE  CE    Any Other (specify) 

3.10 Revenue generated through consultancy    
 3.11 No. of conferences organized by the Institution   
  Level International National State University College
Number       -    -     -    -


Sponsoring agencies       -    -     -        - college
3.12 No. of faculty served as experts, chairpersons or resource persons
3.13 No. of collaborations   International  National  Any Other  
3.14 No. of linkages created during this year    
3.15 Total budget for research for current year in lakhs :    From Funding Agency  From Management of University/College  Total  
 3.16 No. of patents received this year .
Type of Patent   Number
National Applied             NIL
Granted             NIL
International Applied             NIL
Granted             NIL
Commercialised Applied             NIL
Granted             NIL
3.17 No. of research awards/ recognitions received by faculty and research fellows Of the
         institute in the year
Total International National State University Dist College
3.18 No. of faculty from the Institution
  who are M.Phil. Guides     and students registered under them  
3.19 No. of Ph.D. awarded by faculty from the Institution 
3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones)   JRF   SRF  Projects Fellows   Any Other  
3.21 No. of students Participated in NSS events:   

 University Level  State Level  

  National Level    International Level  

3.22 No.  of students participated in NCC events: 

 University Level  State Level  

  National Level    International Level  

3.23 No.  of Awards won in NSS:

 University Level  State Level  

  National Level    International Level  

3.24 No.  of Awards won in NCC:  

 University Level  State Level  

  National Level    International Level  

3.25 No. of Extension activities organized :

 University Forum   College Forum    NCC  

                      NSS    Any Other  

3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility.
1. A Distinguished Writer Dhruv Bhatt interacted With the college Students and shaved his expertise with them. He had also talked about his own creative works.
2. The former Scientist namely Shree Ramchandra Varma from Bhabha Atomic Research Canter guided the college Students about health and gave some tips for that.
3.  Surat police Commissioner Office along with College jointly organised a training programmeg for the security of college Students namely ‘self Defence Training Program.
4. A College Campas Interview was held by Tata Company.
5. Chanchad   Rinku Participated in All India Yoga Competition. 

4. Infrastructure And Learning Resources

4.1 Details of increase in infrastructure facilities:
Facilities Existing Newly created Source of Fund Total
Campus area (Built up area) 3524.70sq.mt - - -
Class rooms    15 - - -
Laboratories    01 - -  
Seminar Halls    01 - -  
No. of important equipments purchased (≥ 1-0 lakh) during the current year. 847 04 01 852
Value of the equipment purchased during the year (Rs. in Lakhs) 2043203 60000  saptdhara 2103203
4.2 Computerization of administration and library
BSNL Broadband internet facility is provided in the administration & Library.
SOUL software from INELIBNET (Information & Library Network Centre) has been installed.
Student can access books (Title, Subject, Availability) on the computer through OPAC (Online Public Access Catalogue)
We have purchased licensed anti-virus software to protect computers against attack. 
Administration, Library, Faculty Management etc all are connected intercom facilities. 
4.3   Library services:


(2012-13)Newly added Total
No. Value No. Value No. Value
Text Books 4240 791472 149 14220 4389 835134
Reference Books 941 120 18887 1061
e-Books 1070 39 10555 1109
Journals/Magazine/ New Paper 239 69363 61 35113 300 104476
CD & Video 205 5640 25 3100 230 8740
Others (specify)            
4.4 Technology up gradation (overall)
  Total Computers Computer Labs Internet Browsing Centres Computer Centres Office Depart-ments Others
Existing 54 01 Yes - - 07 - -
Added - - - - - - - -
Total 54 01 Yes - - 07 - -
4.5 Computer, Internet access, training to teachers and students and any other programme for technology upgradation (Networking, e-Governance etc.)
Recent books and other reference materials are accessed through internet and then the students are benefited with such resources.
The web resources like you tube are also used.
 4.6 Amount spent on maintenance in lakhs :                

  i)   ICT                                                             

 ii)  Campus Infrastructure and facilities        

  iii) Equipments                                                

 iv) Others                                                      

                                                           Total :      

Criterion – V

5. Student Support and Progression

5.1 Contribution of IQAC in enhancing awareness about Student Support Services
Parents are kept informed and aware about the college activities periodically with a view to enhancing the quality of the students even suggestions have also been received by them.
5.2 Efforts made by the institution for tracking the progression 
The Incrary participated of college in competitive exam at various levels.
Personality development co-curriculum activities organized by college. 
5.3 (a) Total Number of students UG PG Ph. D. M.Phil
419 181  - -
(b) No. of students outside the state     
(c) No. of international students     
No % Women                                                                                                      
- -
Last Year   2012-13 This Year 2013-14
  General SC ST OBC Physically Challenged Total General SC ST OBC Physically Challenged Total
U.G. 455 7 2 53 3 517 359 8 2 50 3 419
Demand ratio  100%                                          
5.4 Details of student support mechanism for coaching for competitive examinations (If any)
Competitive Exams training centre (for UPSC & GPSC Exam) has been started in the college for the guidance and training to the college students. 
No. of students beneficiaries      
5.5 No. of students qualified in these examinations

         NET          SET/SLET        GATE              CAT  

IAS/IPS etc        State PSC       UPSC       Others    

5.6 Details of student counselling and career guidance
   For this college students are sent outside for taking part in job fair and such activities. 
  • Campus interview was held in the college.
No. of students benefitted     
5.7 Details of campus placement
On campus Off Campus
Number of Organizations Visited Number of Students Participated Number of Students Placed Number of Students Placed
                             01                                42                           02                          --
5.8 Details of gender sensitization programmes.
        Legal advisory campaign, Medical Check-up, Traffic awareness, Anti-Ragging Cell.
       • Expert lectures at college level for regarding “AIDS” awareness. 
5.9 Students Activities.
5.9.1     No. of students participated in Sports, Games and other events
State/ University level       National level      International level 
                   No. of students participated in cultural events
State/ University level       National level       International level  
5.9.2      No. of medals /awards won by students in Sports, Games and other events
Sports  :  State/ University level   National level      International level  
Cultural: State/ University level       National level       International level  
5.10 Scholarships and Financial Support
Number of students
Financial support from institution                        -        -
Financial support from government                       122    5,54,995/-
Financial support from other sources                        -         -
Number of students who received International/ National recognitions                        -         -
5.11    Student organised / initiatives
        Fairs : State/ University level      National level       International level  
Exhibition: State/ University level       National level       International level  
5.12    No. of social initiatives undertaken by the students  
5.13 Major grievances of students (if any) redressed:          No

Criterion – VI

6.  Governance, Leadership and Management

6.1 State the Vision and Mission of the institution

 The vision of the college is: 

To Work for the upliftment of women through quality education and value-orientation, to inculcate progressive thinking and to contribute to social welfare with a sense of individual strength and social responsibility.
The mission of the college is;
To provide a disciplined environment where teaching and learning can be done effectively.
To encourage personal growth and self – assessment through quality education. 
To ensure equitable distribution of knowledge through the adoption of regional language as the medium of education. 
To develop national spirit through practical education and community service.
To empower women through access to higher education.

The Motto

      The motto of the institution is “Tejasvi Na Vadhitamastu” which means “ From Darkness to Light”. The emblem consists of an open book with a flame at the centre signifying illumination, honesty and sincerity. It also consists of a lotus in full bloom symbolising purity of thought and action. The rays of the sun at the centre stand for broadening of knowledge. The primary objective of our institution is to develop the basic skills, character, personality and leadership, as well as social aptitude, environmental awareness and value orientation among the learners, that are very much wanting in the context of increasing value degradation and self-centeredness in the present day global society. Infrastructural facilities in the college were also greatly augmented in our college to keep pace with academic growth.

6.2 Does the Institution has a management Information System  
6.3 Quality improvement strategies adopted by the institution for each of the following:
                     6.3.1   Curriculum Development

                           Member of syllabus committee they give new ideas with relevant content.

                    6.3.2   Teaching and Learning
                         The faculties try to make more interactive class room atmosphere by various methods.
                    6.3.3   Examination and Evaluation
                         The final examination and evaluation is conducted by the University according to the University Norms. Internal Marks prepare by college level. 
                    6.3.4   Research and Development
                         The institute is motivating teaching staff to attend work shop, Seminar and conference. 
                    6.3.5   Library, ICT and physical infrastructure / instrumentation
                          Library has installed SOUL software from INFLIBNET.
                          Seminar hall & computer lab have LCD Projector for student-teacher interactive session. 
                   6.3.6   Human Resource Management
                        The college management takes came of HR unit and also values it. Our management value and care for H.R.
                   6.3.7   Faculty and Staff recruitment
                        Recruited teaching faculties and non-teaching on ad hock base. 
                   6.3.8   Industry Interaction / Collaboration
                        The college has collaboration with regarding small industry.
                   6.3.9   Admission of Students
                      • Admissions are given on the first come first base level according to the convenience of college.
6.4 Welfare schemes for Teaching  
Non teaching  
6.5 Total corpus fund generated
6.6 Whether annual financial audit has been done Yes            No  
6.7 Whether Academic and Administrative Audit (AAA) has been done?
Audit Type External Internal
Yes/No Agency Yes/No  
Academic No KCG
Administrative No Gujarat  Govt
6.8 Does the University/ Autonomous College declares results within 30 days?
For UG Programmes Yes          No  
For PG Programmes Yes          No  
6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?
           • Changes are implemented periodically in the exam procedure for quality enhancement by the university. Those changes are also welcomed and implemented at college level. For instance, open book exam central assessment, semester system etc.
6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?
6.11 Activities and support from the Alumni Association
          Alumni association has been established. 
         • One meeting is organised every year in the college. 
         • Suggestions given by them are welcomed and implemented. 
6.12 Activities and support from the Parent – Teacher Association
          A meeting is organised every year by parents, teachers association. 
         • Discussions are held on such issues as quality improvement, Girls Enrolment, Dropout Ratio etc. 
6.13 Development programmes for support staff
        • The College staff participated, Seminar, workshop and conference.
        • Training programme etc in the college & outside the college.
6.14 Initiatives taken by the institution to make the campus eco-friendly
          Dustbins in every class.
         • Tree plantation in college campus is undertaken every year.
         • Clean and beautiful Garden. 

Criterion – VII 

7. Innovations and Best Practices infrasturer

7.1  Innovations introduced during this academic year which have created a positive impact on the      
       functioning of the institution. Give details.
        Our college take valuable suggestions by Alumni & Parents association.
       • Personality Development Programmes are conducted by college. 
7.2  Provide the Action Taken Report (ATR) based on the plan of action decided upon at  the         
       beginning of the year 
           To Plan Design & Introduce the Increase Percentage in University Exam.
          • Parents meeting held in the beginning to impart the knowledge of educated girls in the society. 
          • Institute has organized various co-curriculum activities which motivate
7.3 Give two Best Practices of the institution (please see the format in the NAAC Self-study Manuals)
      Outstanding extension activities.
     • Maintaining the discipline and decorum in the college campus. 
     • Use of ICT in teaching learning process.
     • NSS & NCC Activities.
     • Extensive NSS and NCC activities are carried out.
*Provide the details in annexure (annexure need to be numbered as i, ii,iii)
7.4 Contribution to environmental awareness / protection
     • Tree plantation.
     • Poster Making Competition for environmental awareness. 
7.5  Whether environmental audit was conducted?               Yes      No
7.6 Any other relevant information the institution wishes to add. (for example SWOT Analysis)
          • Girls College (Only one college situated in varachha Area.)
          • Well qualified & Experienced faculty.
          • Fully Developed and eco friendly college campus area. 
          • Well developed infrastructure facility.
          • UPSC & GPSC Centre run by college. 
          • Shortage of non-teaching staff. 
          • To cope with the student with different Socio-economic background
          • Education in only Gujarati medium 
          • Since our institution provides higher education in economics & Gujarati subject. The students have wide swipe in the following Area.
          • Teaching Profession and its administration. 
          • Civil services and public governance 
          • Research
          • The English medium and other colleges provide more subjects offered.
          • Student Enrolment Ratio is decreasing especially in arts faculty. 
8. Plans of institution for next year

           Increasing Girls Enrolment.

          • Improving research Activates at faculty Level.

          • More placements, more student will admitted Ph.D. 

          • Aiming for the highness placement. 

       Name:    Dr. Mahendra H. Trivedi                                                                                              Name :   Dr. Dilip L. Varsani

_______________________________                                                                                _______________________________

    Signature of the Coordinator, IQAC                                                                                            Signature of the Chairperson, IQAC

Shree J.B. Dharukawala Mahila Arts College, Surat.

Academic  Calendar : 2013-14

Sr. No.





·         Admission

·         Praveshotsav




·         Orientation   of  N.S.S., N.C.C. & Saptadhara

·         Guru Purnima Utsav

·         Guest lecturer 

·         Saptadhara Activities        




·         Handwork & Poster Competition

·         National Patriotic Song Competition

·         Celebration of Independence Day

·         Field work with related to Envirnment Education

·         Seminar Udhisha – Organized by Udish Club

·         SaptaDhara Activies




·         Teachers Day

·         Book Review

·         National/ State level Seminar Organised by College

·         Inter College Khel Competition

·         Musical Evening

·         First  Internal Exam. at college level

·         Additional Internal Test

·         Sapat dhara Activities




·         Fun fair

·         Rangoli Competition

·         Alumni Meeting

·         Gndhi Jayanti Celebration

·         Sapatdhara Activities




·         University Exam. & Evaluation




·         Guest lecturer

·         Educational Tour

·         Red Ribbon Club Activities

·         Sapathadhara Activities




·         Participated in Youth Festival Programme at University Level

·         Filaria & Pulse Polio

·          Republic Day Celebration

·         NSS Camp

·         Sapathadhara Activities



·         Second Internal Test

·         Additional Internal Test

·         Parents Meeting

·         Allumi Association Meeting



·         Prize Distribution

·         University Exam. & Evaluation




·         University Exam. & Evaluation




·         University Exam. & Evaluation