AQAR (2010-11)


The Annual Quality Assurance Report (AQAR) of the IQAC:2010-11

Part – A

1. Details of the Institution

1.1 Name of the Institution Shri J.B. Dharukawala Mahila Arts College, Surat
 1.2 Address Line 1 Shri Swami Atmanand Saraswati Vidhya Sankul
       Address Line 2 Kapodra 
      City/Town Surat   Ta-Choryasi    Dist- Surat
      State Gujarat
      Pincode 395006
      Institution e-mail address Varachhacollege@yahoo.co.in
     Contact Nos. Tel. No./ FAX No.  0261-2571103
     Name of the Head of the Institution: Prin. Dr.  D.L.Varsani
Tel. No. with STD Code: 0261-2571103
Mobile: 09825989068
Name of the IQAC Co-ordinator: Dr. M.H. Trivedi
Mobile: 09979263036
IQAC e-mail address:  varachhacollege@yahoo.co.in
1.3 NAAC Track ID (For ex. MHCOGN 18879) ----------
1.4 NAAC Executive Committee No. & Date:
(For Example EC/32/A&A/143 dated 3-5-2004. 
This EC no. is available in the right corner- bottom 
of your institution’s Accreditation Certificate)
EC/46/A&A/086 dated 16 September-2008
1.5 Website address:
Web-link of the AQAR:For ex. http://www.ladykeanecollege.edu.in/AQAR2012-13.doc


1.6 Accreditation Details
Sl. No. Cycle Grade CGPA Year of Accreditation Validity Period
1 1st  B 2.10 2008 5 Years
2 2nd LOI submitting -- 2015-16 5 Years


1.7 Date of Establishment of IQAC :   DD/MM/YYYY  28-07-2010
1.8 AQAR for the year (for example 2010-11) 2010-11
1.9 Details of the previous year’s AQAR submitted to NAAC after the latest Assessment and Accreditation by NAAC ((for example AQAR 2010-11submitted to NAAC on 12-10-2011)
AQAR    (2010-2011)    15-05-2015 (DD/MM/YYYY)
1.10 Institutional Status
University State   CentralDeemedPrivate
Affiliated College YesNo
Constituent College YesNo
Autonomous college of UGC YesNo
Regulatory Agency approved Institution(eg. AICTE, BCI, MCI, PCI, NCI) YesNo
Type of Institution


UrbanRural Tribal 

Financial Status

Grant-in-aidUGC 2(f)UGC 12B 

Grant-in-aid + Self Financing Totally Self-financing


1.11 Type of Faculty/Programme
Arts Science Commerce  Law  PEI (Phys Edu)
TEI (Edu)Engineering    Health ScienceManagement 
Others   (Specify)  Certificate courses of DELL, GPSC Training Centre,  UPSC Training Centre, CCC and SCOPE, Computer Courses      
1.12 Name of the Affiliating University (for the Colleges) Veer Narmad  South Gujarat University, Surat   Gujarat
1.13 Special status conferred by Central/ State Government-- UGC/CSIR/DST/DBT/ICMR etc NO 
Autonomy by State/Central Govt. / University
University with Potential for Excellence    UGC-CPE  
DST Star Scheme   UGC-CE  
UGC-Special Assistance Programme   DST-FIST  
UGC-Innovative PG programmes   Any other (Specify)  
UGC-COP Programmes    


2. IQAC Composition and Activities

2.1 No. of Teachers
2.2 No. of Administrative/Technical staff
2.3 No. of students
2.4 No. of Management representatives
2.5 No. of Alumni
2. 6  No. of any other stakeholder and community representatives
2.7 No. of Employers/ Industrialists
2.8  No. of other External Experts
2.9 Total No. of members
2.10 No. of IQAC meetings held
2.11 No. of meetings with various stakeholders:

No.  Faculty

Non-Teaching Staff StudentsAlumni Others 

2.12 Has IQAC received any funding from UGC during the year? Yes                No   
If yes, mention the amount
2.13 Seminars and Conferences (only quality related)
                  (i) No. of Seminars/Conferences/ Workshops/Symposia organized by the IQAC
Total Nos.      International      National       State       Institution Level  
 (ii) Themes
2.14 Significant Activities and contributions made by IQAC
                   • Formation of different committees with reference to IQAC
                   • Persuading the locality of Varachha region regarding Girls education.
                   • Provided Rational guidance to parents for quality enhancement.
                   • Increased the participation of college students in co-curriculum activities.
2.15 Plan of Action by IQAC/Outcome
The plan of action chalked out by the IQAC in the beginning of the year towards quality Enhancement and the outcome achieved by the end of the year *
Plan of Action Achievements
Girls enrolment Ratio Increased Girls enrolment Ratio
Participation of college students in Various extra-curricular The college Students actively Participated in many extra- curricular activities.
                                                      * Attach the Academic Calendar of the year as Annexure.
2.15 Whether the AQAR was placed in statutory body Yes      No  
Management           Syndicate          any other body   
Provide the details of the action taken
Discussion and suggestions were held on important issues before the submission of AQAR by management and IQAR (Committee).


Part – B

Criterion – I

1. Curricular Aspects

1.1 Details about Academic Programmes
Level of the Programme Number of existing  Programmes Number of programmes added during the year Number of self-financing programmes Number of value added / Career Oriented programmes
M.Phil -- -- -- --
PG -- -- -- --
UG 2 -- -- --
PG Diploma -- -- -- --
Advanced Diploma -- -- -- --
Diploma -- -- -- --
Certificate -- 2008-09 1 --
Others -- -- -- --
1.2   (i) Flexibility of the Curriculum: CBCS/Core/Elective option / Open options
 (ii) Pattern of programmes:
Pattern Number of programmes
Semester --
Trimester --
1.3 Feedback from stakeholders* (On all aspects) Alumni  Parents Employers Students 
  (On all aspects) 
Mode of feedback     : Online    Manual   co-operating schools (for PEI)   
*Please provide an analysis of the feedback in the Annexure
1.4 Whether there is any revision/update of regulation or syllabi, if yes, mention their salient aspects.
The Syllabi are designed by the board of studies of the university and circulated among the affiliated colleges for implementation.
1.5 Any new Department/Centre introduced during the year. If yes, give details.

Criterion – II

2. Teaching, Learning And Evalution

2.1 Total No. of permanent faculty
Total Asst. Professors Associate Professors Professors Others
10 03 05 - 02(Part Time)
2.2 No. of permanent faculty with Ph.D.
2.3 No. of Faculty Positions Recruited (R) and Vacant (V) during the year
Asst. Professors Associate Professors Professors Others(Part Time) Total
2.4 No. of Guest and Visiting faculty and Temporary faculty 
2.5 Faculty participation in conferences and symposia:
No. of Faculty International Level National Level State Level
Attended 0 5 27
Presented Papers 1 2 2
Resource Persons 0 0 0
2.6 Innovative processes adopted by the institution in Teaching and Learning:
Radio, Tap Recorder 
Computers etc.
2.7   Total No. of actual teaching days During this academic year 
2.8 Examination/ Evaluation Reforms initiated by the Institution (for example: Open Book Examination, Bar Coding,Double Valuation, Photocopy, Online Multiple Choice Questions)

University exams are conducted according to the rules and regulations of university exam control board.The college students are shown their answer sheet after assessment in internal exam and suggestions are invited for the quality enhancement.

2.9   No. of faculty members involved in curriculum restructuring/revision/syllabus development as member
of Board of Study/Faculty/Curriculum Development  workshop


2.10 Average percentage of attendance of students   
2.11 Course/Programme wise Distribution of pass percentage: 
Title of the Programme Total no. of students appeared Division
Distinction % I % II % III % PASS
UG F.Y.B.A. 239 1.67 15.06 53.56 14.22 100
S.Y.B.A. 215 1.39 18.14 46.14 18.60 100
T.Y.B.A. 204 1.47 12.75 53.43 31.86 98.04
TOTAL 658 1.52 15.35 51.35 21.13 99.40
2.12 How does IQAC Contribute/Monitor/Evaluate the Teaching & Learning processes : 
At college level IQAC cell ensures that the monthly teaching plan and the annual plan implemented with minimum variations.
2.13 Initiatives undertaken towards faculty development :
Faculty / Staff Development Programmes
Number of faculty benefitted
Refresher courses --
UGC – Faculty Improvement Programme --
HRD programmes --
Orientation programmes --
Faculty exchange programme --
Staff training conducted by the university --
Staff training conducted by other institutions --
Summer / Winter schools, Workshops, etc. --
Others --
2.14 Details of Administrative and Technical staff
Category Number of PermanentEmployees Number of VacantPositions Number of permanent positions filled during the Year Number of positions filled temporarily
Administrative Staff       01     12                 -             09
Technical Staff - -                  -


Criterion – III

3. Research, Consultancy And Extension

3.1 Initiatives of the IQAC in Sensitizing/Promoting Research Climate in the institution -----------------------NIL---------------------
3.2 Details regarding major projects
  Completed Ongoing Sanctioned Submitted
Number - - - -
Outlay in Rs. Lakhs - - -     -
3.2 Details regarding minor projects
  Completed Ongoing Sanctioned Submitted
Number - - - -
Outlay in Rs. Lakhs - - -     -
3.4 Details on research publications
  International National Others
Peer Review Journals - - 01
Non-Peer Review Journals - - -
e-Journals - - -
Conference proceedings - - -
3.5 Details on Impact factor of publications:    Range    Average   h-index    Nos. in SCOPUS. 
3.6 Research funds sanctioned and received from various funding agencies, industry and other organisations :
Nature of the Project Duration Year Name of the funding Agency Total grant sanctioned Received
Major projects -- -- -- --
Minor Projects -- -- -- --
Interdisciplinary Projects -- -- -- --
Industry sponsored -- -- -- --
Projects sponsored by the University/ College -- -- -- --
Students research projects(other than compulsory by the University) -- -- -- --
Any other(Specify) -- -- -- --
Total -- -- -- --
3.7 No. of books published   i) With ISBN No.    Chapters in Edited Books     ii) Without ISBN No. 
3.8 No. of University Departments receiving funds from     UGC-SAP   CAS   DST-FIST   DPE  DBT Scheme/funds 
3.9 For colleges

Autonomy  CPE  DBT Star-Scheme 

  INSPIRE  CE    Any Other (specify) 

3.10 Revenue generated through consultancy    
 3.11 No. of conferences organized by the Institution   
  Level International National State University College
Number       -    -     -    -


Sponsoring agencies       -    -     -        - college
3.12 No. of faculty served as experts, chairpersons or resource persons
3.13 No. of collaborations   International  National  Any Other  
3.14 No. of linkages created during this year    
3.15 Total budget for research for current year in lakhs :    From Funding Agency  From Management of University/College  Total  
 3.16 No. of patents received this year .
Type of Patent   Number
National Applied             NIL
Granted             NIL
International Applied             NIL
Granted             NIL
Commercialised Applied             NIL
Granted             NIL
3.17 No. of research awards/ recognitions received by faculty and research fellows Of the
         institute in the year
Total International National State University Dist College
-- -- -- -- -- -- --
3.18 No. of faculty from the Institution
  who are M.Phil. Guides     and students registered under them  
3.19 No. of Ph.D. awarded by faculty from the Institution 
3.20 No. of Research scholars receiving the Fellowships (Newly enrolled + existing ones)   JRF   SRF  Projects Fellows   Any Other  
3.21 No. of students Participated in NSS events:   

 University Level  State Level  

  National Level    International Level  

3.22 No.  of students participated in NCC events: 

 University Level  State Level  

  National Level    International Level  

3.23 No.  of Awards won in NSS:

 University Level  State Level  

  National Level    International Level  

3.24 No.  of Awards won in NCC:  

 University Level  State Level  

  National Level    International Level  

3.25 No. of Extension activities organized :

 University Forum   College Forum    NCC  

                      NSS    Any Other  

3.26 Major Activities during the year in the sphere of extension activities and Institutional Social Responsibility.
1. The people were informed about the importance of the prevention of female foeticide through street plays.
2. Smita Desai from Institute of Air-Hostess gave a training programme to the college students. 
3. Hiral Lakani, A volunteer in NSS Unit of the college, took part in Adventure Camp at Harkoti-Kulumanali.
4. Approximately over 250 students took part in Six Day Fileriya camp organized by S.M.C. and did their best for Social Service.
5. The College stood first in Garba Competition at state level in mega event of Swarnim Gujarat-2010-11.  

Criterion – IV

4. Infrastructure And Learning Resources

4.1 Details of increase in infrastructure facilities:
Facilities Existing Newly created Source of Fund Total
Campus area (Built up area) 3524.70sq.mt - - -
Class rooms    15 - - -
Laboratories    01 - -  
Seminar Halls    01 - -  
No. of important equipments purchased (≥ 1-0 lakh) during the current year. 832 05 02 839
Value of the equipment purchased during the year (Rs. in Lakhs) 1587726 65000 College fund saptdhara 1652726
4.2 Computerization of administration and library
We have purchased licensed anti-virus software to protect computers against virus attack. 
Administration, Library, Faculty Management etc all are connected with intercom facilities. 
Principal, Staff Room, Administrative office, Library, Lab of the college are computerised.
4.3   Library services:


(2010-11)Newly added Total
No. Value No. Value No. Value
Text Books 3187 636367 131 16230 3318 697863
Reference Books 645 78 27196 723
Other/ Books 725 158 18070 883
Journals/Magazine/ New Paper 35 4557 73 30319 108 34876
CD & Video 25 1140 -- -- 25 1140
Others (specify) --- --- --- --- --- ---
4.4 Technology up gradation (overall)
  Total Computers Computer Labs Internet Browsing Centres Computer Centres Office Depart-ments Others
Existing 37 01 Yes - - 07 - -
Added 17 - - - - - - -
Total 54 01 Yes - - 07 - -
4.5 Computer, Internet access, training to teachers and students and any other programme for technology upgradation (Networking, e-Governance etc.)

The faculties as well as the students are encouraged for upgradation with special references to the latest advancement in technology. 

 4.6 Amount spent on maintenance in lakhs :                

          i)   ICT                                                             

          ii)  Campus Infrastructure and facilities         

          iii) Equipments                                                

          iv) Others                                                      

                                                                    Total :      

Criterion – V

5. Student Support and Progression

5.1 Contribution of IQAC in enhancing awareness about Student Support Services
IQAC provides information about various students support services available at the institution and other levels. Students’ supports services were designed better under the IQAC observation. Grievances Redressed Cell, Sexual harassment Cell, Career Guidance and placement Cell are working for students support.
5.2 Efforts made by the institution for tracking the progression 
Various Co-curriculum activities organized by Institutions.  
5.3 (a) Total Number of students UG PG Ph. D. M.Phil
680    -    -     02
(b) No. of students outside the state     
(c) No. of international students     
No % Women                                                                                                      
- -
Last Year   2009-10 This Year 2010-11
  General SC ST OBC Physically Challenged Total General SC ST OBC Physically Challenged Total
U.G. 722 03 01 35 05 761 638 02 01 39 03 680
Demand ratio  100%                                         Dropout 
5.4 Details of student support mechanism for coaching for competitive examinations (If any)
Student appearing for competitive exams are imparted special guidance for better performance. Along with the support from faculty members, special interactive sessions are organized with the help of experts in the area. Officially the college dose not organize coaching classes for competitive exams, but faculty members make all diligent to impart guidance to students and apprise them of the different options available so as to lead them in the right direction. 
No. of students beneficiaries      
5.5 No. of students qualified in these examinations

         NET          SET/SLET        GATE              CAT  

IAS/IPS etc        State PSC       UPSC       Others    

5.6 Details of student counselling and career guidance
     • UDISHA club has been active for career guidance in the college. 
     • For this college students are sent outside for taking part in job fair and such activities under the UDISHA Club.
     • Those faculty members who hold professional Qualifications in their respective fields actively counsel students also during classroom teaching. 
No. of students benefitted     
5.7 Details of campus placement
On campus Off Campus
Number of Organizations Visited Number of Students Participated Number of Students Placed Number of Students Placed
                             --                                --                           --                          --
5.8 Details of gender sensitization programmes.
         • Legal advisory campaign, Medical Check-up, Traffic awareness, Anti-Ragging cell, Women improvement Cell etc. 
         • Organisation of different programmes for overall women development.
         • Self Defence programme for girls.
         • Aids Awareness Rally. 
5.9 Students Activities.
5.9.1     No. of students participated in Sports, Games and other events
State/ University level       National level      International level 
                   No. of students participated in cultural events
State/ University level       National level       International level  
5.9.2      No. of medals /awards won by students in Sports, Games and other events
Sports  :  State/ University level   National level      International level  
Cultural: State/ University level       National level       International level  
5.10 Scholarships and Financial Support
Number of students
Financial support from institution                        -        -
Financial support from government                       36    52370
Financial support from other sources                        -         -
Number of students who received International/ National recognitions                        -         -
5.11    Student organised / initiatives
        Fairs : State/ University level      National level       International level  
Exhibition: State/ University level       National level       International level  
5.12    No. of social initiatives undertaken by the students  
5.13 Major grievances of students (if any) redressed:          No

Criterion – VI

6.  Governance, Leadership and Management

6.1 State the Vision and Mission of the institution

 The vision of the college is: 

To Work for the upliftment of women through quality education and value-orientation, to inculcate progressive thinking and to contribute to social welfare with a sense of individual strength and social responsibility.
The mission of the college is;
To provide a disciplined environment where teaching and learning can be done effectively.
To encourage personal growth and self – assessment through quality education. 
To ensure equitable distribution of knowledge through the adoption of regional language as the medium of education. 
To develop national spirit through practical education and community service.
To empower women through access to higher education.

The Motto

      The motto of the institution is “Tejasvi Na Vadhitamastu” which means “ From Darkness to Light”. The emblem consists of an open book with a flame at the centre signifying illumination, honesty and sincerity. It also consists of a lotus in full bloom symbolising purity of thought and action. The rays of the sun at the centre stand for broadening of knowledge. The primary objective of our institution is to develop the basic skills, character, personality and leadership, as well as social aptitude, environmental awareness and value orientation among the learners, that are very much wanting in the context of increasing value degradation and self-centeredness in the present day global society. Infrastructural facilities in the college were also greatly augmented in our college to keep pace with academic growth.

6.2 Does the Institution has a management Information System  
6.3 Quality improvement strategies adopted by the institution for each of the following:
                     6.3.1   Curriculum Development

                           The curricula are designed by the board of studies of the university and circulated among the affiliated

                           colleges for implementation. Some of the teachers in our college are members of the Board of the

                           studies and thereby contribute in their respective subjects.

                    6.3.2   Teaching and Learning
                          To increase the audibility of teacher in the class rooms, sound amplifier system are installed in each classroom and each faculty is equipped with their own Mic. Audio-visual technique of teaching is adapted for which each class is equipped with LCD projectors.
                    6.3.3   Examination and Evaluation
                          The continuous evaluation is done through internal examination, assignment and regular attendance in the class. The final examination and evaluation is conducted by the university.
                    6.3.4   Research and Development
                          The institute is motivating teaching staff to attend workshop, Seminar and conference. The faculties are doing research & development in their respective subjects.
                    6.3.5   Library, ICT and physical infrastructure / instrumentation
                           Presently library has approximately 3187 books, Reference books 645, Subscribes 35 Journals/Magazine and several weekly and for mighty magazines to enhance the knowledge of the students.  
                           Library has installed SOUL software from INFLIBNET.
                           Seminar hall & computer lab have LCD Projector for student-teacher interactive session. 
                   6.3.6   Human Resource Management
                         In our organisation we value and care for human resources.
                   6.3.7   Faculty and Staff recruitment
                         • Recruited teaching faculties and non-teaching on adhock base. 
                         • Recruited two post on permanent base.   (1) Economics (2) Physical Instructor 
                   6.3.8   Industry Interaction / Collaboration
                        The college organises number of visits to the industry to provide exposure to the students to real life situation and industry environment. Details of such industrial visits are as under: 
                                 1. Visit to Sumul Dairy
                                 2. Visit to Sugar Mill at Sayan.
                   6.3.9   Admission of Students
                       • Admissions are given on the first come first base level according to the intake strenght of college.
6.4 Welfare schemes for Teaching  
Non teaching  
Students √ (Few needy students are offered short term part time job in college office.)
6.5 Total corpus fund generated
6.6 Whether annual financial audit has been done Yes             No     
6.7 Whether Academic and Administrative Audit (AAA) has been done?
Audit Type External Internal
Yes/No Agency Yes/No  
Academic No KCG
Administrative No Gujarat  Govt
6.8 Does the University/ Autonomous College declares results within 30 days?
For UG Programmes Yes          No  
For PG Programmes Yes          No  
6.9 What efforts are made by the University/ Autonomous College for Examination Reforms?
           • Changes are implemented periodically in the exam procedure for quality enhancement by the university.
6.10 What efforts are made by the University to promote autonomy in the affiliated/constituent colleges?
6.11 Activities and support from the Alumni Association
            Alumni association has actively participated at the college level. 
           • Suggestions given by them are welcomed and implemented. 
6.12 Activities and support from the Parent – Teacher Association
           One meeting is organised every year by parents-teachers association. 
Discussions are held on such issues as quality improvement, Girls Enrolment, Dropout Ratio etc. 
6.13 Development programmes for support staff
          The College staff participated in Seminars, workshops and conferences.
        • Training programme outside the college.
6.14 Initiatives taken by the institution to make the campus eco-friendly
           Dustbins in every class.
          • Tree plantation in college campus is undertaken every year.
          • Clean and beautiful Garden. 

Criterion – VII 

7. Innovations and Best Practices 

7.1  Innovations introduced during this academic year which have created a positive impact on the      
       functioning of the institution. Give details.
          Personality Development Programmes are conducted by college. 
         • Introduction of amplifier system in all lecture hall in order to eliminate stress level of the lecturers, increase clarity of her/his speech delivery and increase attention and  comprehension level of students.
7.2  Provide the Action Taken Report (ATR) based on the plan of action decided upon at  the         
       beginning of the year 
           Institute has organized various co-curriculum activities which motivate students to participate in other college. 
          • RO water-plant is installed to cater to the need of clean drinking water. It was decided to pay Scholarship through Bank Account.
         • Microphone system was introduced in all classrooms to facilitate learning.  
7.3 Give two Best Practices of the institution (please see the format in the NAAC Self-study Manuals)
      Faculty members are encouraged to attend and present research papers at seminars and conferences. They are also motivated to publish papers in journals and edited books. Also they are encouraged to participate in Faculty Development Programmes. 
*Provide the details in annexure (annexure need to be numbered as i, ii,iii)
7.4 Contribution to environmental awareness / protection
Tree plantation in Campus area. 
Poster Making Competition for environmental awareness. 
7.5  Whether environmental audit was conducted?               Yes      No
7.6 Any other relevant information the institution wishes to add. (for example SWOT Analysis)
      • Girls College (Only one college situated in varachha Area.)
      • Fully Developed and eco friendly college campus area. 
      • Well qualified and experienced teaching faculties.
      • Very healthy teaching-learning approach, attitude and practices. 
      • Overall development oriented extracurricular sports and cultural activities. 
      • Community extension activities under NSS Programme.
      • Inclusive policy for women and weaker sections of the society.
     • Shortage of permanent non teaching staff. 
     • Less Publication undertaken by faculties.
     • No Minor & Major Research Project undertaken by faculties. 
     • Introduced new certificate course. 
     • Increase girl’s enrolment ratio.
     • Since our institution provides higher education in economics & gujarati subject. The students have wide scope in the following area. 
          - Teaching profession and its administrative. 
          - Civil service and public governance,
          - Research
          - Translator 
     • The English medium and other colleges provide more subjects offered.
     • Student Enrolment Ratio is decreasing especially in arts faculty. 
     • Maintaing balance among curricular, co-curricular and extra-curricular activities in UG programmes under semester system. 
8. Plans of institution for next year

      •    Increase Girls Enrolment.
      •    Improve research Activates at faculty Level.
      •    Augmenting infrastructural facility for better teaching-learning environment.

       Name:    Dr. Mahendra H. Trivedi                                                                                              Name :   Dr. Dilip L. Varsani

_______________________________                                                                                _______________________________

    Signature of the Coordinator, IQAC                                                                                            Signature of the Chairperson, IQAC

Annexure I


Shree J.B.Dharukavala Mahilan Arts College,   

Varachha road, Surat.

Academic Calander-2010-11






Interaction With The Student


First week

Orientation of N.S.S. & N.C.C. Student



Celebration of Independence Day



Teaching by Student



Third Week

Non Violence Day

University Exam (October Trial)



Diwali Vacation






Celebration of Republic Day

University Youth festival


First Week

Second Week

Second Internal Test

Additional Test


Fourth Week

University Exam



University Exam & Paper Checking/ Vacation